Workflows and delivery that never slip
Dedicated coordinator keeping task boards clean, deadlines tracked, and team members accountable.
Seamless support
More content, less stress, and better results
Dedicated coordinator keeping task boards clean, deadlines tracked, and team members accountable. Unlike slow agencies or oversight-needing freelancers, Beam operators plug into your workflows and scale with your needs. And with AI powering the process, you get speed without sacrificing quality.
Results on repeat
It's no wonder teams want project coordination
Defined
Role scope
Ownership and deliverables agreed before placement
Embedded
Collaboration
Inside your agency's tools and workflows
90-day
Initial term
Then monthly, with 30 days' notice
Included
Beam support
Performance guardrails throughout the placement
What your operator delivers
Flexible execution for every deliverable
Task board management
Deadline tracking
Status updates
Resource allocation
Process docs
Workflow optimization
Why agencies choose Beam
Key benefits
Prevents chaos
No more missed deadlines or lost tasks.
Clean boards
PM tools organized and actionable.
Accountability
Follow-ups without you doing it.
Multi-project
Advanced: 10+ simultaneous projects.
How Beam works
Our process makes it easier to press play
The Beam Placement System™ is built for speed, scope, and seamless collaboration.
Days
From scoping to operator intro
100%
AI-Certified operators
Role Scoping
Define what this project coordination role owns and how success is measured.
Operator Matching
Match based on project coordination expertise, tools, and culture fit.
Agency Training
Operator learns your SOPs and workflows before day one.
Embedded Onboarding
Clean handoff, access, tools, and cadence set clearly.
Performance Guardrails
Ongoing monitoring, check-ins, and early issue detection.
In-depth channel expertise
Content that converts on every platform
Your operator understands the nuances of each channel, formats, specs, best practices, so your content performs natively wherever it lives.
FAQs
Your project coordination questions, answered
Project Manager?
Coordinators handle tracking. Strategic PM is AM Advanced.
PM tools?
ClickUp, Asana, Monday, Notion, Trello.
What if the operator is not the right fit?
We replace them — at no placement fee. If an operator isn't working out, let us know in writing and we'll present a matched replacement within 15 business days, often sooner. You're not charged your monthly fee for any gap between operators; we prorate and credit it. Replacements are free in every normal case. The only exception: if you ask to replace the operator in the *same role* more than twice within a 90-day window, each swap beyond the second carries a one-time $500 re-onboarding fee, which covers bringing the new operator up to speed on your systems, tools, and team. Any replacement that happens on our side — an operator resigns, becomes unavailable, or we remove them for performance — never counts toward that and is always free. And if we can't present a replacement that fits within 45 days, you're free to end the engagement with no further obligation. You're committed to the engagement, not to a specific person.
What is the minimum commitment?
Yes, a 90-day initial term. During those first 90 days, Beam guarantees the placement: if the operator isn't working out, we replace them at no charge. After 90 days, the engagement continues month-to-month with 30 days' notice to cancel. There's no long-term contract and no annual lock-in. The 90-day term exists because hiring an operator only to cut them at week 6 doesn't give the relationship a fair shot, but past 90 days, you stay because it's working, not because you have to.
Are there any additional monthly fees?
Every monthly invoice also includes one flat $72 Market Operations Fee, regardless of tier.
Ready to scale your project coordination?
Book a discovery meeting and let's scope your first operator placement.
Join 50+ agencies scaling with Beam