Hire a Remote
Project Coordinator
An embedded operator who runs your agency's task management, coordinates across your team, and sends internal status updates, so your senior team stops doing project ops and gets back to billable work.
Role Scope
What this operator does and doesn't do
Clear boundaries keep operators effective and protect your agency from scope creep.
Responsibilities
- Own task hygiene across all active client projects in ClickUp, Asana, or Monday
- Track deadlines and flag blockers before they become problems
- Coordinate across designers, developers, and account managers to keep work moving
- Send proactive client status updates in clear, honest written English
- Maintain project documentation: briefs, scope, change logs, deliverable schedules
- Run daily standups or async check-ins to keep visibility across the team
- Track time entries and ensure project hours are logged accurately
Not responsible for
- Owning the client relationship or driving strategy (handled by Account Manager)
- Originating creative direction or shaping creative output
- Managing the agency itself or owning ops at the company level
- Personal admin or executive assistance for agency leadership
- Resourcing decisions, contractor hiring, or budget authority
Expertise
Skills and platforms this operator works in
Strong in one or two platforms with working knowledge of the others. Beam screens for honest depth, not list-checking.
Skills
Universal stack
ClickUp
Slack
Google Workspace
Adobe Photoshop
Adobe Illustrator
ChatGPT
Claude
PerplexityRole-specific tools
Asana
Monday.com
Notion
Toggl
Harvest
Loom
Is this the right fit?
This role is perfect for
Agencies running 5+ concurrent client projects
When project volume exceeds what senior account managers can hold in their head, things start slipping. This role catches them before clients notice.
Teams where senior account managers spend too much time on operations
If your senior ops time is going to ClickUp updates instead of client strategy and growth, you have a coordination problem, not a senior staffing problem.
Agencies that consistently miss deadlines or surprise clients with blockers late
Late deadline catches happen when no one owns visibility. An embedded coordinator flags risk early, when there's still time to fix it.
Pricing Tiers
Choose the scope that fits your agency
Three tiers based on role seniority and contractor experience. We'll help you pick the right one in Discovery.
Support
$1,500–$2,500
per month
Supporting roles, lighter scope, defined workflows.
Standard
$2,500–$3,500
per month
Mid-to-senior roles with broader scope and autonomy.
Senior
$3,500–$4,500
per month
Senior specialists in advanced disciplines.
Every monthly invoice also includes one flat $72 Market Operations Fee, regardless of tier.
How Beam Works
Our process makes it easier to press play
The Beam Placement System is built for speed, scope, and seamless collaboration.
01
Role scoping
Define ownership, boundaries, reporting, and success.
02
Operator matching
Match to an AI-certified operator with the right experience and tools.
03
Agency training
Operator learns your SOPs, brand guidelines, and workflows before day one.
04
Embedded onboarding
Operator integrates into your team, communication cadence, and reporting.
Days
From scoping to operator first match
100%
Of operators across Beam's bench are AI Certified
Proof
What agencies working with Beam say
“
The Beam team was always responsive and provided their services at a fraction of the cost of hiring full-time employees. The work was of the highest quality, reflecting their skill and dedication. I recommend Beam Agency for anyone looking for top-notch talent to complement their existing marketing team, particularly for projects requiring high-quality output without the commitment to permanent hires.
Joseph Nester
Director of Operations, Laurel Rose, LLC
100%
AI Certified operators across Beam's bench
FAQs
FAQs on hiring an Project Coordinator
How fast can I get started?
Most operators are matched and introduced within days of scoping. From there, your operator learns your tools and gets to work, most clients see meaningful production in the first two weeks.
What if the operator isn't the right fit?
We replace them — at no placement fee. If an operator isn't working out, let us know in writing and we'll present a matched replacement within 15 business days, often sooner. You're not charged your monthly fee for any gap between operators; we prorate and credit it. Replacements are free in every normal case. The only exception: if you ask to replace the operator in the *same role* more than twice within a 90-day window, each swap beyond the second carries a one-time $500 re-onboarding fee, which covers bringing the new operator up to speed on your systems, tools, and team. Any replacement that happens on our side — an operator resigns, becomes unavailable, or we remove them for performance — never counts toward that and is always free. And if we can't present a replacement that fits within 45 days, you're free to end the engagement with no further obligation. You're committed to the engagement, not to a specific person.
Do I need to onboard them?
Operators start agency-trained. You'll provide context on your systems and SOPs, Beam handles the contractor relationship, training, and ongoing support.
Is there a minimum commitment?
Yes, a 90-day initial term. During those first 90 days, Beam guarantees the placement: if the operator isn't working out, we replace them at no charge. After 90 days, the engagement continues month-to-month with 30 days' notice to cancel. There's no long-term contract and no annual lock-in. The 90-day term exists because hiring an operator only to cut them at week 6 doesn't give the relationship a fair shot, but past 90 days, you stay because it's working, not because you have to.
What's the difference between a Project Coordinator and an Account Manager?
A Project Coordinator owns execution, task hygiene, deadlines, internal coordination, and status updates to your agency team. An Account Manager owns the client relationship, strategy, growth, scope conversations, and commercial decisions. Different roles, different seniority, different scope. Beam Project Coordinators don't drive client strategy or own commercial conversations, they coordinate the work that's already been sold. If you need someone to grow accounts or own client P&L, that's a different role (Beam doesn't currently place Account Managers).
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Ready to place a Project Coordinator?
Book a free Discovery Meeting. We'll scope the role and match you with an agency-trained project coordinator in days.