Hire a Remote
Project Coordinator
An embedded operator who runs your agency's task management, coordinates across your team, and sends proactive client updates, so your senior team stops doing project ops and gets back to billable work.
Role Scope
What this operator does and doesn't do
Clear boundaries keep operators effective and protect your agency from scope creep.
Responsibilities
- Own task hygiene across all active client projects in ClickUp, Asana, or Monday
- Track deadlines and flag blockers before they become problems
- Coordinate across designers, developers, and account managers to keep work moving
- Send proactive client status updates in clear, honest written English
- Maintain project documentation: briefs, scope, change logs, deliverable schedules
- Run daily standups or async check-ins to keep visibility across the team
- Track time entries and ensure project hours are logged accurately
Not responsible for
- Owning the client relationship or driving strategy (handled by Account Manager)
- Originating creative direction or shaping creative output
- Managing the agency itself or owning ops at the company level
- Personal admin or executive assistance for agency leadership
- Resourcing decisions, contractor hiring, or budget authority
Expertise
Skills and platforms this operator works in
Strong in one or two platforms with working knowledge of the others. Beam screens for honest depth, not list-checking.
Skills
Universal stack
ClickUp
Slack
Google Workspace
Adobe Photoshop
Adobe Illustrator
ChatGPT
Claude
PerplexityRole-specific tools
Asana
Monday.com
Notion
Toggl
Harvest
Loom
Is this the right fit?
This role is perfect for
Agencies running 5+ concurrent client projects
When project volume exceeds what senior account managers can hold in their head, things start slipping. This role catches them before clients notice.
Teams where senior account managers spend too much time on operations
If your senior ops time is going to ClickUp updates instead of client strategy and growth, you have a coordination problem, not a senior staffing problem.
Agencies that consistently miss deadlines or surprise clients with blockers late
Late deadline catches happen when no one owns visibility. An embedded coordinator flags risk early, when there's still time to fix it.
Pricing Tiers
Choose the scope that fits your agency
Three tiers based on role seniority and contractor experience. We'll help you pick the right one in Discovery.
Support
$1,500–$2,500
per month
Lighter-scope roles, supporting functions, less complex work.
Standard
$2,500–$3,500
per month
Mid-to-senior roles, what most placements look like.
Senior
$3,500–$4,500
per month
Senior specialists in advanced disciplines, advanced AI certifications.
Every monthly invoice also includes a $72 Market Operations Fee. Disclosed up front, never hidden.
How Beam Works
Our process makes it easier to press play
The Beam Placement System is built for speed, scope, and seamless collaboration.
01
Role scoping
Define ownership, boundaries, reporting, and success.
02
Operator matching
Match to an AI-certified operator with the right experience and tools.
03
Agency training
Operator learns your SOPs, brand guidelines, and workflows before day one.
04
Embedded onboarding
Operator integrates into your team, communication cadence, and reporting.
Days
From scoping to operator first match
100%
Of operators across Beam's bench are AI Certified
Proof
What agencies who hired this role say
“
The Beam team was always responsive and provided their services at a fraction of the cost of hiring full-time employees. The work was of the highest quality, reflecting their skill and dedication. I recommend Beam Agency for anyone looking for top-notch talent to complement their existing marketing team, particularly for projects requiring high-quality output without the commitment to permanent hires.
Joseph Nester
Director of Operations, Laurel Rose, LLC
56%
Save per month vs. hiring a Project Coordinator in-house in the U.S.
Based on US median base salary × 1.30 (fully-loaded employer cost including taxes and benefits, per BLS June 2025 data) compared to Beam Standard tier. Excludes recruiting, onboarding, and turnover costs.
100%
AI Certified operators across Beam's bench
FAQs
FAQs on hiring an Project Coordinator
How fast can I get started?
Most operators are matched and introduced within days of scoping. From there, your operator learns your tools and gets to work, most clients see meaningful production in the first two weeks.
What if the operator isn't the right fit?
We replace them. Within 30 days of your request, we place a new operator into the role, and in most cases, within two weeks. Your first replacement is free; after that, a $500 re-onboarding fee applies.
Do I need to onboard them?
Operators start agency-trained. You'll provide context on your systems and SOPs, Beam handles the contractor relationship, training, and ongoing support.
What's the difference between a Project Coordinator and an Account Manager?
A Project Coordinator owns execution, task hygiene, deadlines, internal coordination, and proactive status updates to clients. An Account Manager owns the client relationship, strategy, growth, scope conversations, and commercial decisions. Different roles, different seniority, different scope. Beam Project Coordinators don't drive client strategy or own commercial conversations, they coordinate the work that's already been sold. If you need someone to grow accounts or own client P&L, that's a different role (Beam doesn't currently place Account Managers).
Related Roles
Other Agency Operations roles
Client Success Manager
An embedded operator who protects your retainers by managing client communication, flagging risks early, and keeping accounts healthy, so you stop losing clients to silence.
Account Manager
An embedded operator who owns account strategy, enforces scope boundaries, and manages timelines, translating strategy into executed tasks inside your systems.
Marketing Operator
An embedded operator who executes marketing campaigns, manages assets, handles scheduling and approvals, so your strategists stay focused on strategy.
Ready to place a Project Coordinator?
Book a free Discovery Meeting. We'll scope the role and match you with an agency-trained project coordinator in days.